Roles

Control what each team member can do

TaskFlow has two independent layers of roles: workspace roles and project roles. Workspace roles govern what someone can do across your entire workspace. Project roles control what they can do within a specific project.

Workspace roles and project roles are independent of each other. A workspace Member can be a Manager of a specific project, and a workspace Admin may only be a Viewer in another.

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Workspace roles

Workspace roles apply across your entire workspace — members, settings, billing, and all projects.

Owner

The Owner has full, unrestricted control over the workspace. There is exactly one Owner per workspace.

Can do:

• Everything an Admin can do
• Manage billing and subscription
• Delete the workspace

Cannot be: removed from the workspace or have their role changed by anyone.

Admin

Admins help manage the day-to-day operations of the workspace.

Can do:

• Invite and remove members
• Change member roles (except the Owner’s)
• Manage integrations
• Access all workspace settings

Cannot: change the Owner’s role or delete the workspace.

Member

The default role assigned to new invitees. Members can actively contribute across the workspace.

Can do:

• Create projects, tasks, and documents
• Join channels
• Collaborate with teammates

Cannot: manage workspace settings, invite or remove members, or access billing.

Guest

Guests have limited access, suitable for external collaborators or clients.

Can do:

• View and interact with specific items they’ve been explicitly granted access to

Cannot: access the broader workspace, create projects, or see content they haven’t been invited to.

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Project roles

Project roles apply within a single project and are set independently for each project a person is added to.

Manager

The Manager has administrative control over the project.

Can do:

• Update project settings (name, WIP limits)
• Delete the project
• Add and remove project members
• Everything a Contributor can do

Contributor

The default role for project members. Contributors do the day-to-day work.

Can do:

• Create and update tasks
• Leave comments
• Collaborate with teammates

Cannot: change project settings or manage project membership.

Viewer

Viewers have read-only access to the project.

Can do:

• View tasks, comments, and project activity

Cannot: create or edit tasks, leave comments, or change any project content.

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Role comparison at a glance

Permission	Owner	Admin	Member	Guest
Manage billing	Yes	Yes	No	No
Delete workspace	Yes	No	No	No
Invite/remove members	Yes	Yes	No	No
Change member roles	Yes	Yes (not Owner)	No	No
Create projects & tasks	Yes	Yes	Yes	No
Join channels	Yes	Yes	Yes	No
Access granted items only	—	—	—	Yes

Permission	Manager	Contributor	Viewer
Delete project	Yes	No	No
Manage project members	Yes	No	No
Update project settings	Yes	No	No
Create & edit tasks	Yes	Yes	No
Comment on tasks	Yes	Yes	No
View project content	Yes	Yes	Yes