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Connect TaskFlow to Zapier to trigger automated workflows whenever a task is completed. Use TaskFlow as the starting point for Zaps that update spreadsheets, send messages, create records, and more — across thousands of apps.

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What the integration does

Whenever a task’s status changes to Done, TaskFlow sends an HTTP POST request to a Zapier webhook URL you provide. Zapier receives the payload and triggers any Zap you’ve built on top of it.
The webhook fires only when a task transitions to Done status. Tasks that are already Done when you save the webhook URL will not trigger a request.

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Webhook payload

Every request TaskFlow sends to Zapier includes the following JSON body: 
{
  "event": "task_completed",
  "task": {
    "id": "task-id",
    "title": "Design login page",
    "description": "...",
    "completedAt": "2024-01-15T10:30:00.000Z"
  },
  "workspace": "Acme Corp"
}

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Set up the Zapier integration

1

Create a Zap with a Catch Hook trigger

In Zapier, create a new Zap. For the trigger, choose Webhooks by Zapier and select Catch Hook as the event. Zapier generates a unique webhook URL for this Zap.
2

Copy the webhook URL

Copy the webhook URL that Zapier displays on the trigger setup screen.
3

Open workspace Settings in TaskFlow

In TaskFlow, navigate to your workspace and open Settings → Integrations.
4

Paste the webhook URL

Find the Zapier Webhook URL field and paste the URL you copied from Zapier.
5

Save

Click Save. TaskFlow will now POST to that URL every time a task is marked Done.
If the webhook URL is invalid or unreachable, TaskFlow records the failure and continues operating normally. Task updates are not blocked or rolled back due to a failed webhook delivery.
Common Zap ideas to get you started:
  • Create a Notion database entry when a task completes
  • Send a Slack DM to the task creator when their task is marked Done
  • Log completed tasks to a Google Sheets spreadsheet for reporting

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Workspace API key

TaskFlow can also generate a unique API key for your workspace. Use it to identify your workspace in third-party tools or to authenticate outbound requests. Format: tf_ followed by a 48-character hex string (e.g., tf_a3f2...) To generate one, go to Settings → Integrations → Generate API Key. Each time you generate a key, the previous key is replaced.

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Update or remove the webhook URL

Go to Settings → Integrations, clear the Zapier Webhook URL field, paste the new URL, and save. TaskFlow will use the new URL for all subsequent task completions.
Go to Settings → Integrations, clear the Zapier Webhook URL field, and save. TaskFlow will stop sending webhook requests.