Zapier

Automate workflows by connecting TaskFlow to thousands of apps

Connect TaskFlow to Zapier to trigger automated workflows whenever a task is completed. Use TaskFlow as the starting point for Zaps that update spreadsheets, send messages, create records, and more — across thousands of apps.

What the integration does

Whenever a task’s status changes to Done, TaskFlow sends an HTTP POST request to a Zapier webhook URL you provide. Zapier receives the payload and triggers any Zap you’ve built on top of it.

The webhook fires only when a task transitions to Done status. Tasks that are already Done when you save the webhook URL will not trigger a request.

Webhook payload

Every request TaskFlow sends to Zapier includes the following JSON body:

{
  "event": "task_completed",
  "task": {
    "id": "task-id",
    "title": "Design login page",
    "description": "...",
    "completedAt": "2024-01-15T10:30:00.000Z"
  },
  "workspace": "Acme Corp"
}

Set up the Zapier integration

1. Create a Zap with a Catch Hook trigger

   In Zapier, create a new Zap. For the trigger, choose Webhooks by Zapier and select Catch Hook as the event. Zapier generates a unique webhook URL for this Zap.

2. Copy the webhook URL

   Copy the webhook URL that Zapier displays on the trigger setup screen.

3. Open workspace Settings in TaskFlow

   In TaskFlow, navigate to your workspace and open Settings → Integrations.

4. Paste the webhook URL

   Find the Zapier Webhook URL field and paste the URL you copied from Zapier.

5. Save

   Click Save. TaskFlow will now POST to that URL every time a task is marked Done.

If the webhook URL is invalid or unreachable, TaskFlow records the failure and continues operating normally. Task updates are not blocked or rolled back due to a failed webhook delivery.

Common Zap ideas to get you started:

• Create a Notion database entry when a task completes
• Send a Slack DM to the task creator when their task is marked Done
• Log completed tasks to a Google Sheets spreadsheet for reporting

Workspace API key

TaskFlow can also generate a unique API key for your workspace. Use it to identify your workspace in third-party tools or to authenticate outbound requests.

Format: tf_ followed by a 48-character hex string (e.g., tf_a3f2...)

To generate one, go to Settings → Integrations → Generate API Key. Each time you generate a key, the previous key is replaced.

Update or remove the webhook URL

How to change the webhook URL

Go to Settings → Integrations, clear the Zapier Webhook URL field, paste the new URL, and save. TaskFlow will use the new URL for all subsequent task completions.

How to stop sending webhooks

Go to Settings → Integrations, clear the Zapier Webhook URL field, and save. TaskFlow will stop sending webhook requests.