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TaskFlow’s AI can write task descriptions and break down your work into subtasks — saving you time on the details so you can focus on getting things done.
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Generate a task description

When you know what a task is about but don’t want to write the full description yourself, AI can do it for you. Enter a short prompt and AI will generate a professional, rich text description ready to use in your task. The generated output is formatted as rich text, so it renders correctly in the task description field — complete with headings, bullet points, and bold text where appropriate.

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How to generate a description

1

Open a task

Create a new task or open an existing one in your project board.
2

Click the AI button

In the task description field, click the Generate with AI button.
3

Enter your prompt

Type a brief description of what the task involves. The more specific you are, the better the result.
4

Generate and review

Click Generate. The AI will write a full description and insert it into the field. Review it and make any edits before saving.

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Writing a good prompt

Example:
“Build a user authentication flow with email/password login and OAuth via Google”
This works well because it names the feature, specifies the technical approach, and gives the AI enough context to write a structured, relevant description.

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Generate subtasks

AI can read a task’s title and description and automatically create 3–5 actionable subtasks, adding them directly to the parent task. This is useful when you have a large task and want to break it into concrete steps without having to think through each one manually.
Subtask generation works best when the parent task has a clear title and a detailed description. The more context AI has, the more relevant and specific the subtasks will be.

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How to generate subtasks

1

Open a task

Navigate to the task you want to break down. Make sure it has a descriptive title and, ideally, a description.
2

Open the task options

Click the … menu on the task detail view.
3

Select Generate subtasks

Choose Generate subtasks from the menu. AI will read the task and create between 3 and 5 subtasks.
4

Review the subtasks

The generated subtasks appear automatically under the parent task. Edit, reorder, or delete any that don’t fit.

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Editor AI assist

Inside TaskFlow’s document editor, you can use AI to improve your writing without switching tools. Select any text and apply an AI command from the toolbar.

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How to use editor assist

1

Open a document

Navigate to a document in your workspace.
2

Select text

Highlight the text you want AI to work on. For Continue writing, place your cursor at the end of the text instead.
3

Choose an AI command

Click the AI icon in the toolbar and select a command from the menu.
4

Review the output

AI replaces or appends to your selected text. Review the result and undo if needed.

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Available commands

Rewrites the selected text for better clarity, flow, and professionalism. Use this when your writing is technically correct but could be more polished.
Corrects spelling, punctuation, and grammar errors without changing your meaning or tone. Useful for a quick proofread before sharing a document.
Extracts the core points from the selected text and returns a concise summary. Works well for long paragraphs or sections you want to condense.
Translates the selected text into English. If the text is already in English, it translates into Spanish instead.
Reads the selected text for context and adds the next logical paragraph. Use this when you’re stuck or want to extend a section naturally.