Tasks

Create, track, and manage work items across your projects.

Tasks are the core unit of work in TaskFlow. Every task belongs to a project and is automatically assigned a unique ID — combining the project’s short code with a sequence number (e.g., ENG-123).

Task types

Choose a type when creating a task to communicate what kind of work it represents.

Type	Description
Epic	A large body of work that spans multiple stories or tasks
Story	A user-facing feature or requirement
Task	A standard unit of work
Bug	A defect or unexpected behavior to be fixed
Subtask	A smaller piece of work nested under a parent task

Task fields

Title and description

Every task requires a title. Add a description to provide context, acceptance criteria, or relevant links. Descriptions support rich text formatting.

Status

Status tracks where a task is in your workflow.

Status	Meaning
Backlog	Not yet scheduled for work
Todo	Planned and ready to start
In progress	Actively being worked on
In review	Awaiting review or approval
Done	Work is complete
Canceled	Will not be completed

Projects can set work-in-progress (WIP) limits per status column. When a column is full, you’ll be notified before adding another task.

Priority

Priority signals urgency so your team can focus on what matters most.

Priority	When to use
None	No priority assigned
Low	Nice to have, non-urgent
Medium	Should be addressed soon
High	Important, plan to complete this sprint
Urgent	Must be resolved immediately

Assignee and due date

Assign a task to any project member. Set a due date to surface the task in deadline views and priority dashboards. When you assign a task to someone else, they receive a notification automatically.

Story points and hours

• Story points — An abstract measure of effort used in sprint planning.
• Estimated hours — The time you expect the task to take.
• Actual hours — The time it actually took, recorded when the task is complete.

Tags

Tags are shared across your workspace and let you group related tasks across projects. You can filter and search by tag from any task list view.

Subtasks

Break large tasks into smaller, manageable pieces by adding subtasks. A subtask is a full task with its own status, assignee, and due date, nested under a parent.

1. Open a task

   Click any task to open its detail panel.

2. Add a subtask

   Scroll to the Subtasks section and click Add subtask. Give it a title and it will appear nested beneath the parent.

3. Track progress

   The parent task shows a progress indicator based on how many subtasks are done.

Task dependencies

Link tasks to one another to make relationships explicit and prevent blockers from going unnoticed.

Dependency type	Meaning
Blocks	This task must be done before the linked task can start
Is blocked by	This task cannot start until the linked task is done
Relates to	A general connection between two tasks
Duplicates	This task covers the same work as the linked task

To add a dependency, open a task and navigate to the Dependencies section. Search for any task in the same project and select the relationship type.

Watching tasks

Watch a task to receive notifications whenever it changes — including status updates, new comments, and reassignments.

Click the Watch button on any task to toggle watching on or off. You can watch tasks that aren’t assigned to you to stay informed about progress.

Attachments

Upload files directly to a task to keep relevant assets — screenshots, designs, documents — alongside the work. Supported file types include images, PDFs, and common document formats.

Comments and @mentions

Use comments to discuss a task with your team without leaving TaskFlow.

Type @ followed by a teammate’s name to mention them in a comment. They will receive an in-app notification linking directly to the comment.

Activity log

Every change to a task is recorded in the Activity tab: status changes, reassignments, priority updates, and more. The activity log is a full, timestamped audit trail that you can use to understand how a task evolved over time.

Kanban board

Each project has a Kanban board where tasks are displayed as cards grouped by status. The board updates in real time — when a teammate moves a card, you see it instantly without refreshing.

Drag and drop cards between columns to change their status. If a column has a WIP limit configured, you’ll see the current count and the limit displayed on the column header.

Adding a task to a column that has reached its WIP limit will trigger a warning. Respect WIP limits to prevent bottlenecks and keep work flowing smoothly.