Whiteboards
Whiteboards give your team a shared visual canvas for brainstorming, diagramming, and planning. Multiple teammates can draw and edit simultaneously, with changes visible to everyone in real time.Creating a whiteboard
Open Canvas
Navigate to Canvas from the sidebar, or open the Canvas tab inside a project.
Create a new whiteboard
Click New whiteboard and give it a title. The whiteboard opens immediately and is ready to use.
Invite collaborators
Share the whiteboard with teammates by setting it to public, or leave it private and invite specific people.
Whiteboard scope
Like documents, whiteboards can be:
- Workspace-level — Available to all workspace members. Use these for cross-team diagrams, org charts, or architecture overviews.
- Project-level — Attached to a specific project. Use these for sprint planning boards, user flow diagrams, or design explorations scoped to that project.
What you can add
On any whiteboard you can:
- Draw freehand lines and shapes
- Add text labels and sticky notes
- Insert images from your computer or a URL
- Create and connect shapes to build diagrams and flowcharts
Access control
| Setting | Effect |
|---|
| Public | Any logged-in workspace member with the link can view the whiteboard |
| Private | Only invited members can access the whiteboard |
| Locked | No one can make edits — the whiteboard is read-only for everyone |
Version history
TaskFlow saves named snapshots of your whiteboard over time. These snapshots let you review earlier states of the canvas and restore a previous version if something was accidentally deleted or changed.To view version history, open the … menu in the whiteboard header and select Version history. Click any snapshot to preview it, and click Restore to roll back to that point.Save a named snapshot before making large changes — for example, “Pre-design review” or “Initial brainstorm” — so you have a clear restore point.
Whiteboards are available on all plans. Check your current plan’s limits in Settings → Billing.
Huddles and scheduled calls
TaskFlow supports two types of voice and video calls, covering both spontaneous check-ins and formal meetings.Video huddles
A huddle is an ad-hoc voice or video call you can start from any channel. There’s no scheduling required — click Huddle in the channel header to open a room instantly and invite channel members to join.Huddles are ideal for quick syncs, pair programming sessions, or impromptu discussions that don’t need an agenda.Scheduled calls
Scheduled calls are formal meetings with a title, description, and a set start time. Use them for recurring ceremonies like standups and sprint reviews, or one-off meetings that need to be planned in advance.Create a scheduled call
Navigate to Canvas and click New call. Fill in the title, an optional description, and the date and time.
Add participants
Invite workspace members. They’ll receive a notification with the call details.
Join when it's time
At the scheduled time, open the call from your notifications or the Canvas view and click Join.
Call roles
Every participant in a call has a role that determines what they can do.| Role | Permissions |
|---|
| Host | Full admin rights — can mute others, remove participants, and manage the call |
| Co-host | Shares admin responsibilities with the host |
| Participant | Can share audio, video, and screen |
| Guest | View-only access — can watch but not share audio, video, or screen |
The person who starts a call is automatically assigned the Host role. Hosts can promote any participant to Co-host during the call.